Privacy Policy
Effective date: 1 January 2026 · Last updated: 29 June 2026Contents
1. Who We Are
Mada Overseas is an international trading company incorporated in the Republic of Madagascar, with operational offices in UAE, Comoros, Ethiopia, and India. We specialise in the import and export of agricultural commodities, spices, seafood, and mineral ores.
For the purposes of this policy, "we", "us", "our" refers to Mada Overseas. Our principal contact address is: Antananarivo, Madagascar. Email: info@madaoverseas.com.
2. Data We Collect
We collect personal data only when you voluntarily submit it through our website forms:
- Contact Form: Full name, email address, subject, and message.
- Enquiry / Quote Form: Full name, email address, phone number, product of interest, quantity, and message.
We do not collect any data passively through analytics trackers, advertising pixels, or third-party cookies. We do not collect payment card information — all commercial transactions are conducted via formal purchase agreements and bank instruments outside of this website.
3. How We Use Your Data
The data you submit is used exclusively to:
- Respond to your inquiry or request for a price quotation.
- Follow up on ongoing business discussions you have initiated.
- Comply with our legal obligations if required by law.
We will not use your data for unsolicited marketing communications, nor will we sell, rent, or share your personal data with any third party for their own marketing purposes.
4. Legal Basis for Processing
Our legal basis for processing your personal data is legitimate interest — specifically, the legitimate interest of responding to a business enquiry that you have initiated. Where required by applicable law, we will seek your explicit consent before any secondary use of your data.
5. Data Storage & Third Parties
Form submissions are stored in Notion (Notion Labs Inc., USA), a business productivity platform with data stored on servers located in the United States and European Union. Notion is certified under the EU–US Data Privacy Framework. Data is transmitted to Notion via our secure serverless backend — your data is never sent directly from your browser to Notion.
Our website is hosted on Netlify (Netlify Inc., USA), which processes server request logs in the ordinary course of operating a web hosting service. Netlify is SOC 2 Type II certified.
No other third-party services receive your personal data from this website.
6. Retention Period
We retain form submission records for a maximum of 24 months from the date of submission, or until you request deletion, whichever is earlier. After this period, records are permanently deleted from our Notion workspace.
7. Your Rights
Depending on your country of residence, you may have the following rights regarding your personal data:
- Access: Request a copy of the personal data we hold about you.
- Rectification: Request correction of inaccurate data.
- Erasure: Request deletion of your data ("right to be forgotten").
- Portability: Request your data in a machine-readable format.
- Restriction: Request that we limit processing of your data.
- Objection: Object to processing based on legitimate interests.
To exercise any of these rights, email us at info@madaoverseas.com with the subject line "Data Request". We will respond within 30 days.
8. Cookies
This website does not use tracking cookies, advertising cookies, or analytics cookies. Session state (such as the sidebar open/close state) is managed in browser memory only and is not persisted beyond the current session. No cookie consent banner is required.
9. Contact & Complaints
For any privacy-related queries, contact us at info@madaoverseas.com.
If you are located in the European Economic Area and believe we have not handled your data in accordance with the GDPR, you have the right to lodge a complaint with your local data protection supervisory authority.